How to book a meeting room in schedule

This article will help you with the information regarding meeting room booking from the Schedule tab in HybridHero, so you can easily plan meetings in advance, secure a suitable room, and ensure seamless coordination with your team.

Step by Step Guide:

1. Log in to your HybridHero account.
2. Click Schedule from the left side menu
3. Select the Room icon from the top left

4. Select the location where you wish to book the meeting room using location picker icon
    

   

5. Select the time frame when you want to make the booking as shown below:

   

6. Once the selection is made for location and time, click on the box from the matrix of date and rooms which will open the booking window on the right side
7. Select the time and preferences of the meeting including the Subject, participants and click Save to create the booking. 

Using the Schedule tab ensures a quick and organized way to secure rooms in advance, helping you manage meetings smoothly and avoid last-minute room conflicts.

Key Booking Rules :

To ensure efficient workspace management, please keep the following rules in mind:

• Multiple Bookings: You are permitted to book multiple meeting rooms for the same time slot or overlapping periods (useful for large events or breakout sessions).

• No Double Bookings: A specific meeting room can only be booked by one user at a time. The system strictly prevents double bookings to avoid scheduling conflicts.

Suggested Articles 

How to book a Desk via Schedule tab

Booking and managing parking space via Schedule Tab

Need Help?

If you encounter any issues or have questions about the process, our support team is here to help: support@hybridhero.com 

Watch and Learn