Dashboard: Meeting Room Overview and Booking Guide

Need to find a room for your next meeting? The Meeting Room Page makes it super simple to see what’s available, filter by time and capacity, and lock in the perfect spot — all in just a few clicks.

Here’s a quick overview to help you get started:

Date & Time Made Simple

• Pick a date: Use the calendar to jump to the day you need. (See: How to book a Meeting Room by changing the time?)

• View by hour: Time slots are shown in hourly blocks, so it’s easy to plan ahead and avoid conflicts.

Filters & Controls

Want to narrow things down? Use these handy filters at the top of the page:

• Start/End Time: Choose your preferred time range.

• Capacity: Need a room for 10? Just set the number of attendees to find a space that fits.

• Show All: See every room, even the ones already booked — great for quick overviews or finding alternatives.

Room Status Indicators

Each room comes with a color-coded status so you can instantly see what’s free and what’s not:

Status	Description
Available	The room is free and can be booked.
Booked	The room is already booked by someone else.
By Request	Room requires approval to be booked.
Booked by me	The room is already booked by you.
Unavailable	Room is not available at the selected time.

How to Book a Meeting Room: Step-by-Step

1. Log in to HybridHero
   Go to https://app2.hybridhero.com and sign in with your company credentials.

2. Navigate to the Meeting Room Page
   Click on the Meeting Room section from your dashboard or main menu.

3.  Select the location
    Use the Location Selector to choose the specific building and floor where you'd like to book the meeting room.

4. Select a Date
   Use the calendar to choose the date you want to book a room for.

5. Set Your Filters
   Adjust the Start/End Time and Capacity filters to match your meeting requirements.

6. Find an Available Room
   Look for rooms marked as Available. Click on the room to view more details.

7. Click “Book”
   Once you’ve chosen your room, click the Book button.

8. Fill in Booking Details
   Add a title, description (optional), and confirm the time slot.

9. Submit Your Booking
   Hit Save to finalize your booking. You’ll get a confirmation, and the room will show as “Booked by Me.”

   

That’s it — your meeting room is booked!

Need Help?

If you encounter any issues or have questions about the process, our support team is here to help: support@hybridhero.com

Watch and Learn