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How to book a Desk?

Booking for the first time in HybridHero V2? This article will help you learn how to create, edit, delete and check in to your desk booking.

Written by Saurabh Chaturvedi
Updated over a week ago

3 ways how to book a desk

  • Quick Book

  • Book from Locate

  • Book from Plan

  • How to edit the booking?

  • How to delete it?

  • How to check in & Check out?

Below are the quick ways to book a desk in HybridHero:

Quick book

Go to the Dashboard and click on the Quick Book button located at the top right corner of the screen.

This will bring up the booking screen, where you can either reserve a workspace, room or parking for your preferred date and time.

In order to proceed with the Quick Book please set up default desk and preferred location

The step-by-step process of setting up your default desk and preferred location:

  • Click on your name initials on the top right corner.

  • Select the Preferences Option:

  • Go to default assets and click on Edit button under Workspaces.

  • Select the desired desk from the available options.

  • Go to Location and click on the Edit button.

  • Select the desired location from the available options and click on Save

Book from Locate Tab

  1. Click on the Locate tab.

    Here you will be able to see a pictorial representation of the floor plan and desks.

  2. Click on the workspace, car park or meeting room which is available.

    🟢 green desk to book it.

    🟠 if the desk is amber, it belongs to another team and can be requested.

    🔵 If the desk is blue, it is already booked by you.

    🔴 If the desk is red, it is booked by another user.

    If the desk is grey, it is unavailable and cannot be booked.

  3. From the booking screen here, set the required time for the booking and click on the Book button that appears, and your booking will be saved.

Book from Plan tab

  1. Navigate to the Plan tab section,

  2. Go to the Location View section and select View by month or Team:

  • If you have selected View by Month, click on a green square below the correct date in your name row, and the desk will be booked for your specified work hours and default desk.

  • If you have selected View by Team, click on your team to expand it, and then click on the green square against your name and date which is required to make the booking.

    Note: View by Team is available only for Admins

How to edit the booking?

If the booking is in the future user will be able to edit it. Once a booking time has passed or the user has already checked in there will not be an option to delete it.

Here are the steps to edit an upcoming booking:

From the Dashboard, you will be able to see the bookings made for the week.

Step 1: Click on the Pencil icon next to the booking which you would like to edit:

Step 2: From the booking screen that appears with the booking details, you will be able to change the date, start time and end time of the booking or change the asset which you wish to book.

Step 3: Once you are done with the booking, you can click on Save Changes button to save the edits.

How to delete it?

To release or delete desk bookings in HybridHero, you can follow either of the following ways:

Release/Delete desk bookings from Dashboard:

  1. Go to Dashboard and click on Edit (Pencil) Icon on the booking you want to cancel:

  2. Edit your booking menu will appear on the right side of display.

  3. Click on the Bin Icon to delete your booking:

Release/Delete desk bookings from Locate Tab:

  1. Go to Locate Tab on HybridHero and look for the assets with blue color:
    Select the desired asset to release/delete your asset booking.

  2. A menu on the right side of the screen will appear with the Bin icon on the top. Click on Bin Icon to proceed with release/deletion of your booking.

How to check in/ check out?

To check in to your desk on HybridHero, follow these simple steps:

  1. When a desk is booked, the Check in button will appear on the Dashboard tab.

  2. Click on the Check in button.

  3. Once you have checked in, the Check out button will appear.

To check out of your desk on HybridHero, follow these steps:

  1. Click on the Dashboard tab on the left side menu.

  2. Find the desk that you checked in to and click the Check out button.

Note: You can also choose to check out before the booking ends by clicking the Check out button. If you forget to check out, the system will automatically check you out 15 minutes (or the time configured by your admins) after your booking ends, and you will receive an email confirmation.

If you have any questions or encounter any issues, please reach out to our support team at [email protected]

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